We can help your business to automate your repetitive workload in a compliant and auditable way so you will remain one step ahead of the rest.
DocuWare offers comprehensive features for digitising information and business processes. Helping you to keep your teams productive and automate your document workflows whilst protecting your data and documents with secure, centralised archiving.
- Take your first simple step towards digitisation by reducing your manual, paper-driven processes by turning them into convenient, digital and user-centric experiences. Through reducing your paper usage, you will cut costs, improve your data security and streamline operations.
- Many organisations rely on manual steps for repetitive, routine tasks, which slow down processes and increase opportunity for error – especially when capturing, indexing, routing and archiving information. Through digitising your document workflows, these processes can be automated, helping drive efficiency, remove risk and improve profits.
- Give your mobile workers the ability to maintain productivity and business continuity anytime, anywhere and on any device.
- Digital transformation will help you comply with the ever-increasing regulations facing your organisation. By embracing standards of control, transparency, security and privacy through, you will benefit from data integrity, inherent productivity and improved customer experience.
- Shift away from complex on-premises software to secure, integrated and complete subscription-based cloud services for your workflow automation and document management. Using cloud applications provide financial flexibility, obvious path to value and administrative simplicity.
For complete document management functionality, DocuWare will help you transform your business through digitisation – shifting away from paper-based processes, allowing you to recognise significant savings in storage and employee time.
Check out out this video to find out what document management could mean for your business.
Intuitive for DocuWare
Designed to meet the specific requirements of Accounts Payable teams, this dashboard solution adds an essential layer of transparency to DocuWare, arming businesses with the insights they need to make smarter decisions about suppliers, to monitor staff proactivity, and completely optimise the invoice approval process.
- Streamline you Accounts Payable processes
- Gain visibility over workflows and potential bottlenecks
- A simple user interface makes the data easily accessible for users
- Make informed decisions regarding suppliers, training, and the status of invoices
- Identify opportunities for automation and digitalisation
Foldr is an easy value-add solution, ideal for any organisation who have their file structures located on-site, online or a mixture of both. Bring your cloud and on-site storage together in an easy-to-use interface. Access, Edit, Share, Manage & Search from any device.
- Users can access their documents anytime, anywhere and from any device. No more VPN connections or remote desktop systems. Sharing a file is as easy as selecting it from the interface and clicking on Share. For External users, a unique link can be automatically created.
- Accepts files from any App that can share files. Save files from thousands of apps directly to your network storage. Foldr links many of your favourite apps together meaning that you can now choose the right tool for the job.
- Capture photo and video straight to the network for secure storage of observation evidence. Embedded media streaming to serve up video and audio files without the need to download.
- Providing staff with simple and secure access to their work from mobile devices has previously been a challenge. Foldr provides access to company documents on any device, from anywhere in the world – perfect for remote workers. Staff can sign contracts and worksheets within the Foldr app and then upload securely to your server.
- Create an interactive whiteboard to prepare lesson plans, take class notes and create mind maps. Project onto the big screen using Apple TV or Chromecast for a truly modern whiteboard experience. Embed photo and audio resources and then share with the school community using secure sharing links.
- Quickly convert Word, Excel, PowerPoint, Pages, Numbers and Keynote documents and any image file to PDF. Powerful annotation tools allow teachers to provide visual and audio feedback to students by adding comments and voice notes to assignments.
- Foldr allows users to access their files over a secure TLS (HTTPS) connection to ensure data is encrypted during transit. It also offers automatic creation and renewal of SSL certificates by using Let’s Encrypt.
- Access, edit, share and manage. All with a single sign-on. Foldr can use your AD / LDAP server for authentication or can be setup to use SAML.
- Require users to sign in with Two Factor Authentication, 2FA can be enabled in a granular fashion to make adoption easy.
- Run the iOS and Android apps in “Shared” or “Personal” mode. Shared mode is perfect for shared device deployments in education/public access. Furthermore, devices in “Personal” mode can utilise a pin or passcode to protect your sensitive data and documents.
- Run multiple instances of Foldr for any number of tenants. Each tenant’s instance can have its own policies setup and have its own admin user.
- Users access Foldr using their existing corporate account details, adhering to all password policies, storage quotas and access permissions. Advanced logging tools mean that administrators get a complete overview of user activity both on-premise and off.
e-ScanFlow digitises and streamlines your document routing processes with user-friendly, customisable
options for automated document capture, processing and secure distribution. With e-ScanFlow, your
Toshiba multifunction device becomes a full workflow engine that will save you time and eliminate errors,
whilst improving your business processes.
e-FileWatcher is a powerful workflow engine with multiple capture inputs available; such as folder
monitoring, e-mail mailboxes, print data streams and SQL databases. Once the data or documents have
been captured the rules-based workflow engine can be used to define processes which can convert,
merge, Redact, lookup external data and more. Documents or data can then be saved or exported to
multiple options like printers, MS OneDrive, network folders and e-mail.
ancoraDocs™ is an intelligent document classification and advanced data capture utilising artificial intelligence and machine learning, on-premise and in the cloud.
AP Invoice Automation
ancoraDocs™ Invoices is a complete invoice processing solution, from scanning to ERP and specifically designed for Accounts Payable departments to help improve the unique business processes and workflow. ancoraDocs™ is a flexible, customisable solution to meet the needs of Accounts Payable departments large and small.
- Capture invoices the minute they arrive in any format and from anywhere
- Reduce manual data entry and invoice processing costs by 50% to 80%.
- Electronically route invoices for processing and approval
- Eliminate late fees by streamlining the payment cycle
- Make invoices available from any business application so employees can track and inquire about invoices without interrupting your AP staff.
- Easily search and find invoices and invoice-related documents instantly from a central repository
- Streamline audits and alleviate the burden of searching for files by providing auditors direct access to requested invoices in an ECM solution.
Sales Order Processing Automation
ancoraDocs™ Sales Orders enables faster processing of orders, helping your team to contact customers sooner regarding problem orders and retrieve information faster when handling customer inquiries.
- Capture sales orders the minute they arrive in any format, from anywhere
- Document classification will automatically separate your sales orders from supporting documents like shipping instructions, cancellations, etc.
- Reduce manual data entry by 60% to 90%
- Electronically route sales orders for processing and approval to your ERP/ECM solution.
- Easy to implement unique Auto-Find learns data fields on sales orders without endless hours of building templates.
- Simple integration with 3rd party applications
- Improves customer service through faster processing with more accurate data
- Provides management visibility and compliance controls
General Forms Processing
ancoraDocs™ Forms can help you eliminate the labour intensive, error prone and time consuming manual processing of forms and other general business documents.
- Capture forms as they arrive into your organisation from any scanner, MFP, email or watched folder.
- Document classification forms are automatically sorted based on pattern, appearance and text into specific document classes for data extraction.
- Reduce manual data entry by 60% to 90% by automatically extracting relevant data fields based on form type.
- Electronically route forms utilising ancoraDocs Forms. Ability to easily output images and data to your ECM or line-of-business application for business processing.
- Simple implementation, unique Auto-Find learns data fields on forms and machine-learning algorithms allows for fast setup of previously unseen forms.
- Easy integration with 3rd party applications allows for data to be extracted easily
- Provides management visibility and compliance controls by applying strict controls on how business forms are processed is critical for regulatory compliance