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Data Capture Solutions

Data Capture Solutions

Efficient and streamlined document management is important in today’s fast-paced business environment. With our leading data capture solutions, management and workflow automation services, we empower organisations to optimise processes, enhance productivity, and achieve significant cost savings.

The benefits of process automation create a better understanding and efficiency between users and across departments. Investing in a streamlined digital document workflow also brings a more secure and organised structure for businesses to build on. And it goes without saying, digitisation eliminates those intimidating stacks of paper cluttering the office.

Our Data Capture Solutions

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ancoraDocs | Advanced data capture solutions

ancoraDocs is an intelligent document classification and advanced data capture utilising artificial intelligence and machine learning, on-premise and in the cloud.

ancoraDocs Invoices is a complete invoice processing solution, from scanning to ERP and specifically designed for Accounts Payable departments to help improve the unique business processes and workflow. ancoraDocs™ is a flexible, customisable solution to meet the needs of Accounts Payable departments large and small.

  • Capture invoices the minute they arrive  in any format and from anywhere
  • Reduce manual data entry and invoice processing costs by 50% to 80%.
  • Electronically route invoices for processing and approval
  • Eliminate late fees by streamlining the payment cycle
  • Make invoices available from any business application so employees can track and inquire about invoices without interrupting your AP staff.
  • Easily search and find invoices and invoice-related documents instantly from a central repository
  • Streamline audits and alleviate the burden of searching for files by providing auditors direct access to requested invoices in an ECM solution.

Sales Order Processing Automation

ancoraDocs Sales Orders enables faster processing of orders, helping your team to contact customers sooner regarding problem orders and retrieve information faster when handling customer inquiries.

  • Capture sales orders the minute they arrive in any format, from anywhere
  • Document classification will automatically separate your sales orders from supporting documents like shipping instructions, cancellations, etc.
  • Reduce manual data entry by 60% to 90%
  • Electronically route sales orders for processing and approval to your ERP/ECM solution.
  • Easy to implement unique Auto-Find learns data fields on sales orders without endless hours of building templates.
  • Simple integration with 3rd party applications
  • Improves customer service through faster processing with more accurate data
  • Provides management visibility and compliance controls

General Forms Processing

ancoraDocs Forms can help you eliminate the labour intensive, error prone and time consuming manual processing of forms and other general business documents.

  • Capture forms as they arrive into your organisation from any scanner, MFP, email or watched folder.
  • Document classification forms are automatically sorted based on pattern, appearance and text into specific document classes for data extraction.
  • Reduce manual data entry by 60% to 90% by automatically extracting relevant data fields based on form type.
  • Electronically route forms utilising ancoraDocs Forms. Ability to easily output images and data to your ECM or line-of-business application for business processing.
  • Simple implementation, unique Auto-Find learns data fields on forms and machine-learning algorithms allows for fast setup of previously unseen forms.
  • Easy integration with 3rd party applications allows for data to be extracted easily
  • Provides management visibility and compliance controls by applying strict controls on how business forms are processed is critical for regulatory compliance

Accounts payable automation with matching and approval workflow. ADS Capture for AP significantly reduces the time spent processing invoices – the system automatically extracts, verifies and matches invoices to your data checking for duplicates and accounting errors.

Toshiba e-FileWatcher

e-FileWatcher is a powerful workflow engine with multiple capture inputs available; such as folder monitoring, e-mail mailboxes, print data streams and SQL databases. Once the data or documents have been captured the rules-based workflow engine can be used to define processes which can convert, merge, Redact, lookup external data and more. Documents or data can then be saved or exported to multiple options like printers, MS OneDrive, network folders and e-mail.

Toshiba’s e-ScanFlow is a powerful network scan solution for your Toshiba Multifunction Devices, enabling you to digitise and streamline your document routing processes with user-friendly, customisable options for automated document capture, processing and secure distribution.

Organisations today are faced with a near-constant influx of paper and digital documents that threaten employee productivity. With the exponential growth of data that arrives in various formats and from multiple sources, a helping hand is needed to find new and innovative ways to take the complexity out of information capture. Kodak Capture Pro helps ensure that business processes run smoothly, reducing costs and enabling innovation that improves customer experience. It truly is the key to overcoming challenges related to secure and reliable data capture. By letting you share information across your organisation, it enables knowledge sharing and collaboration throughout your enterprise.

Kodak Info Input

When organisations look to implement enterprise level, data capture solutions and automation, they’re faced with an array of challenges. They must find innovative ways to handle the complex nature of fragmented office locations.

Info Input from Kodak Alaris is like a conductor, directing your data from various sources across the enterprise. It’s a powerful web-based solution that intelligently captures, extracts, and delivers information to drive business results. This gives your entire organisation the flexibility to connect people to documents, documents to processes, and processes to systems. With Info Input, you can easily capture complete, accurate information on the first scan. The intuitive user interface requires minimal training and reduces errors with one-button easy scanning from within your business applications.

Data can be captured using a mobile app or extracted from a variety of digital file types across your organisation, even off-site. Intelligent features like classification, advanced indexing and extraction get information into your business processes quickly and accurately.

For further details about our Data Capture Solutions, please provide us with the following details and a member of our team will be in contact to discuss your requirement.

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