
Process Optimisation Software
Process Optimisation Software is essential for a streamlined business, helping organisations work effectively and securely, no matter their location.
Streamline and automate your business processes and workflows
TEC Business Group have a range of software solutions tailored to improving productivity, operations and accuracy across your organisation, hellping to streamline and optimise your business processes and achieve efficiency, accuracy and compliance. Each can be used as a standalone solution, and also work well as a blended solution when used together.
Document Management & Workflow
Our process automation solutions provide scalable and effective document workflows by challenging existing processes across a business. This often means moving into digital rather than physical formats of documentation, as well as looking to aid the connectivity of employees wherever they may be.
Through the digitisation and automation of everyday document workflow activities, you can enhance operational effectiveness and save your business time, resources, and money. What’s more, by automating workflows with recognition technology and metadata, operational processes are enhanced, and the retrieval of documents becomes secure, structured, and cost-effective.
Benefits of Process Automation
Organisations across various industry sectors will see different benefits from the automation of processes, with various pain points addressed as required. However, most, if not all businesses will gain a number of valuable improvements:
- Reduced risk and costs from misfiling or losing documents
- Securing your systems and data and ensuring regulatory compliance
- Improving productivity by reducing manual data entry and automating common processes
- Increased accuracy, with less document duplication and invoice payments
- Improved management visibility
- Elimination of paper-based processes, paving the way for further digital transformation
Our Process Automation Software Solutions
DocuWare | Document management and workflow automation
DocuWare offers comprehensive features for digitising information and business processes. Helping you to keep your teams productive and automate your document workflows whilst protecting your data and documents with secure, centralised archiving.
- Take your first simple step towards digitisation by reducing your manual, paper-driven processes by turning them into convenient, digital and user-centric experiences. Through reducing your paper usage, you will cut costs, improve your data security and streamline operations.
- Many organisations rely on manual steps for repetitive, routine tasks, which slow down processes and increase opportunity for error – especially when capturing, indexing, routing and archiving information. Through digitising your document workflows, these processes can be automated, helping drive efficiency, remove risk and improve profits.
- Give your mobile workers the ability to maintain productivity and business continuity anytime, anywhere and on any device.
- Digital transformation will help you comply with the ever-increasing regulations facing your organisation. By embracing standards of control, transparency, security and privacy through, you will benefit from data integrity, inherent productivity and improved customer experience.
- Shift away from complex on-premises software to secure, integrated and complete subscription-based cloud services for your workflow automation and document management. Using cloud applications provide financial flexibility, obvious path to value and administrative simplicity.
For complete document management functionality, DocuWare will help you transform your business through digitisation – shifting away from paper-based processes, allowing you to recognise significant savings in storage and employee time.
Check out out this video to find out what document management could mean for your business.
Intuitive for DocuWare
Designed to meet the specific requirements of Accounts Payable teams, this dashboard solution adds an essential layer of transparency to DocuWare, arming businesses with the insights they need to make smarter decisions about suppliers, to monitor staff proactivity, and completely optimise the invoice approval process.
- Streamline you Accounts Payable processes
- Gain visibility over workflows and potential bottlenecks
- A simple user interface makes the data easily accessible for users
- Make informed decisions regarding suppliers, training, and the status of invoices
- Identify opportunities for automation and digitalisation
Foldr | Multi-platform remote file access and file sharing
Foldr is an easy value-add solution, ideal for any organisation who have their file structures located on-site, online or a mixture of both. Bring your cloud and on-site storage together in an easy-to-use interface. Access, Edit, Share, Manage & Search from any device.
- Users can access their documents anytime, anywhere and from any device. No more VPN connections or remote desktop systems. Sharing a file is as easy as selecting it from the interface and clicking on Share. For External users, a unique link can be automatically created.
- Accepts files from any App that can share files. Save files from thousands of apps directly to your network storage. Foldr links many of your favourite apps together meaning that you can now choose the right tool for the job.
- Capture photo and video straight to the network for secure storage of observation evidence. Embedded media streaming to serve up video and audio files without the need to download.
- Providing staff with simple and secure access to their work from mobile devices has previously been a challenge. Foldr provides access to company documents on any device, from anywhere in the world – perfect for remote workers. Staff can sign contracts and worksheets within the Foldr app and then upload securely to your server.
- Create an interactive whiteboard to prepare lesson plans, take class notes and create mind maps. Project onto the big screen using Apple TV or Chromecast for a truly modern whiteboard experience. Embed photo and audio resources and then share with the school community using secure sharing links.
- Quickly convert Word, Excel, PowerPoint, Pages, Numbers and Keynote documents and any image file to PDF. Powerful annotation tools allow teachers to provide visual and audio feedback to students by adding comments and voice notes to assignments.
- Foldr allows users to access their files over a secure TLS (HTTPS) connection to ensure data is encrypted during transit. It also offers automatic creation and renewal of SSL certificates by using Let’s Encrypt.
- Access, edit, share and manage. All with a single sign-on. Foldr can use your AD / LDAP server for authentication or can be setup to use SAML.
- Require users to sign in with Two Factor Authentication, 2FA can be enabled in a granular fashion to make adoption easy.
- Run the iOS and Android apps in “Shared” or “Personal” mode. Shared mode is perfect for shared device deployments in education/public access. Furthermore, devices in “Personal” mode can utilise a pin or passcode to protect your sensitive data and documents.
- Run multiple instances of Foldr for any number of tenants. Each tenant’s instance can have its own policies setup and have its own admin user.
- Users access Foldr using their existing corporate account details, adhering to all password policies, storage quotas and access permissions. Advanced logging tools mean that administrators get a complete overview of user activity both on-premise and off.
Xerox Workflow Central | Handwriting to Text, Summarise, Translate, Redact and Merge Files
Xerox Workflow Central provides the right tools to keep work flowing and reclaim your day.
Important yet lengthy reports that are much longer than your lunch hour. Handwritten notes that are hard to read and not clear enough to share. Files in an unusable format or unreadable language. Private information that you can’t afford to inadvertently share. The list goes on and on. These day-to-day challenges slow you down, stealing precious time away from your day and preventing you from focusing on what matters most.
Documents should support productivity, not get in the way of it. That’s why Xerox® Workflow Central brings the power to overcome everyday challenges to all of your devices from any PC, mobile device and Xerox® Multifunction Printer (MFP). Our business process automation tools take the hassle out of converting files into usable, actionable formats with seamless, secure, 24/7 access from anywhere.
Gain precious time and avoid mundane tasks with Workflow Central’s automation creator. With its simple step-by-step guide, you set conditions to watch for, actions to take, and outputs you want. When done, it runs in the background, allowing you to focus on other things.
Toshiba e-BRIDGE Replicator eX | Multi-part form and document creation
Toshiba’s e-BRIDGE Replicator eX is a simple one-touch application to streamline the creation of multi-part forms and documents. It enables you to print multiple sets of the same document, e.g. invoices, receipts or statements, on different paper types (different colour or different paper weight) with only one print job. This way the different copies are easy to recognise and identify.
If you need to print multi-part forms or documents on a regular basis, you will appreciate the advantages e-BRIDGE Replicator eX offers you. The software allows you to print from different paper sources within one print job. Instead of printing the same job repeatedly to have multiple sets printed on different paper, simply select how many copies you want printed on which paper and send only one print job to your Toshiba device. The different sets will automatically be printed on various paper types. If required, you can even select the staple option, which will then staple all sets into one document.
Toshiba e-FileWatcher | Flexible digital workflows and processes
Toshiba’s e-FileWatcher is a powerful workflow engine which monitors folders, mailboxes and print data streams to capture, convert, process and route documents and data. Ideal for modelling flexible workflows.
For further details about our Process Optimisation Software, please provide us with the following details and a member of our team will be in contact to discuss your requirement.